real estate virtual assistant productivity

How To Increase Productivity Using A Real Estate Virtual Assistant

In the real estate profession, you have to wear many hats: marketer, salesman, researcher, financial consultant and administrator among others. A typical day can require you to constantly switch hats depending on what needs to get done. And that is the problem confounding many real estate agents. Are you doing things that need to get done or have to get done? Having a need implies urgency which is a consequence of poor time management. Productivity demands effective time management which you can achieve by using a real estate Virtual Assistant.

Take a moment if you will, to review your calendar from the previous work week. Ask yourself these questions:

  • On average, how many hours did you work every day?
  • How many goals were you able to attain per day?
  • How close are you to converting your warm leads into sales?
  • Are your files, social media accounts and MLS records updated?
  • Do you have a backlog on e-mails and other correspondence?
  • Do you feel exhausted, tired and stressed out?
  • Are you frustrated with your progress and wish you could get more things done?

Everyone wants to be productive. The problem is many believe that productivity is measured by the number of items that you can cross out of your “to-do” list. Yes, productivity is a numbers game. But it is about accomplishing tasks that directly contribute to the growth of your business.

Meeting clients, showing properties, delivering corporate or group presentations, negotiating contracts, attending open homes and auctions are activities that can translate to money in the bank.

Filtering e-mails, taking calls, updating MLS records, posting in social media, setting appointments and managing your calendar do not. Although these tasks need to be done to keep the business organized, for entrepreneurs, these are time- wasters. You will be better off delegating these tasks to a real estate Virtual Assistant.

Research has shown that we only average 90 minutes of productive time every work day. That means in an 8 hour work day, people are only productive 18.75% of the time. At that rate, you will have a difficult time building your business.

By hiring a real estate Virtual Assistant, you can increase your productivity by 300%. Here’s how:

1. Identify Your Business Core Functions

Review your business model. Write down all the tasks and responsibilities that need to be done. Next, identify the core functions of your business and separate these from the non- core functions.

The core functions are those that you as business owner have to attend to. These are the activities that will grow your business and make it succeed. The non- core functions are non- essential tasks that serve to support and organize the business but do not directly contribute to revenue.

2. Qualify Your Real Estate Virtual Assistant

Once you have identified the non- core functions, use them to qualify the type of Virtual Assistant you need for your agency.

In real estate, you have to cover 3 key areas of responsibility: marketing, sales and administration. Ideally, you should hire a Virtual Assistant with the following skills:

  • Phone handling
  • E-mail filtering
  • Scheduling
  • MS Office
  • MLS management
  • Social Media
  • Website management
  • Customer relations

Adjust your qualifications accordingly. For example, if you have several warm leads you may want to focus on finding a Virtual Assistant with experience and a good track record in conversions.

3. Delegate the Non- Core Functions to the Real Estate VA

When you have hired your real estate Virtual Assistant, take the necessary steps to clearly explain his or her scope of work.

  • Attach a copy of the Scope of Work as an addendum in the contract.
  • Orient the Virtual Assistant on each and every item on the Scope of Work.
  • Encourage feedback to make sure the Scope of Work is understood.
  • Include guidelines or benchmarks to serve as the Virtual Assistant’s references for quality of work.

It is very important to have a system in place that ensures effective communication, proper collaboration and clear protocols for work submissions.

4. Establish 3 to 4 Goals Every Day

Now that you have delegated the non- essential tasks to your Virtual Assistant, you will have more time to focus on the business side of things.

Goal setting is a proven method for increasing productivity. Identify 3 to 4 goals that you want to accomplish on a given day. Dedicate 90 minutes per goal; this means 100% focus, no distractions. Once you have accomplished your goal, give yourself 30 minutes to rest.

The rest period is meant to “recharge your batteries”. You can use this time to eat, nap, take a walk or do errands.

Assuming you picked out 3 goals to accomplish this means you worked a total of 360 minutes or 6 hours on that day. If you accomplished all 3 goals, then your productivity rate can be measured at 270 minutes/ 360 minutes or 75%. This is a 300% improvement over the average productivity rate of 18.75%.

5. Track Business Performance

At the end of every work week, schedule a meeting with your Virtual Assistant and discuss the following:

  • Summary of Targeted Tasks
  • Summary of Accomplished Tasks
  • Metrics on performance
  • Issues, problems and other pressing concerns encountered during the work week
  • Courses of action and alternatives that can be implemented to resolve the problems
  • Summary of Targeted Tasks for the following work week
  • Summary of goals to be achieved the following work week
  • Updates or news on latest developments

When it comes to productivity, your best approach would be to remain conservative. It’s not the number of tasks you accomplished but how you achieved them that matters. Quality of work must always take precedence over quantity.

Do not aim to accomplish 4 goals if upon thorough review, it may seem likely that 2 goals is the more realistic target. Keep in mind that conditions may change on a daily basis. There are unforeseen factors that may come into play while working on a goal and sometimes these will be beyond your control.

However what should be clear is that by delegating work to a real estate Virtual Assistant, you will have better time management practices in place. And this alone will increase your level of productivity every day.

Renting In Australia- A Tenant’s Guide

Renting In Australia: A Tenant’s Guide

If buying a home is out of your budget, renting in Australia is the next good option. But renting a home isn’t simply a matter of choosing a place you like and paying the required deposit to the landlord. There are factors that must be considered and procedures to be observed. And in a market where supply is tight, renting a home could present some challenges.

Finding Your Own Place

Renting a home is a decision that must be well- thought out. You must consider all factors and scenarios covering a specific property. The conditions can change depending on where you plan to rent in Australia.

1. Practicality:

  • Is the cost of rent within your budget?
  • Will your current source of income be enough to cover rent and other cost of living expenses?
  • Is the place near your place of work or study?
  • Will you be renting within proximity of commercial areas?
  • Is the place accessible by public transportation?
  • What is the peace and order situation in the area?

2. Cost:

Australia has some of the most expensive real estate in the world. It should not surprise you that its cost of rent could likewise be expensive. Again, this would depend on the city state you plan to rent. But there are upfront costs to be considered and these could be quite significant.

For example, if you are planning to rent a place that goes for $250 a week, the cost of moving in can be broken down as follows:

  • Advance Rent equivalent to 2 weeks rent – $500
  • Security Bond equivalent to 4 weeks rent – $1,000
  • Pet Bond assuming you own one – $260

Take note that we have not factored in the cost of moving furniture and other related expenses. In this scenario, you are looking at a total upfront cost of $2,000 or more.

The Process of Renting Property in Australia

Once you have found a place that suits your needs and fits your budget, the next step is to comply with the requirements of renting property in Australia.

Property rental in Australia is covered by the Residential Tenancies Act 1987 and the Residential Tenancies Regulation 1989. These laws are designed to protect your rights as a tenant and outlines the responsibilities of the parties to a rental agreement.

There are forms that have to be submitted and fees to be paid before you can be accepted as a tenant:

1. Tenant Application Form – The landlord or Property Manager will ask you to fill out a tenant application form which will be used to assess if you qualified to have exclusive possession of the premises.

In addition to the application form, you may be asked to submit the following:

  • Proof of Employment or pay slips
  • Photo ID
  • Cover Letter
  • Proof of Previous Rental History
  • Character References

In order to save time, make sure you have all the documents ready. The place you are interested in renting could have a long line of suitors. The landlord will award the premises to the first party that qualifies as a tenant.

2. Option Fees – The landlord may require you to pay an option fee while they verify your application and the documents you submitted. The amount of the option fee would depend on the cost of weekly rent and the location of the property.

Always verify the option fee before proceeding with the application process. If you decide not to push through or if you are not awarded the use of the premises, the option fee should be returned to you in full within 7 days.

If you are awarded the lease of the premises, then find out if the option fee can be applied to first month’s rent.

3. Tenancy Agreement – Renting property in Australia may require both parties to enter into a written tenancy agreement.

Although non-written tenancy agreements are recognized under the law, a written one gives more clarity on the terms and conditions covering your use of the property. It presents little room for argument in the event of disputes or arbitration.

The landlord may offer you a fixed-term or periodic tenancy which specifies a start and finish date. Another option would be a periodic tenancy agreement which could cover an indefinite time period for leasing the premises.

The written tenancy agreement is an important document. It outlines the provisions of your relationship with the landlord or Property Manager. Take the time to fully understand its stipulations and what you are agreeing to before affixing your signature.

If possible, ask an attorney who specializes in real estate law to review the contract and explain the conditions to you.

Once both parties have agreed and signed the tenancy agreement, the landlord must give you a copy.

Australia certainly has a lot to offer. A stable economy with good job opportunities, some of the world’s best universities and plenty of wonderful sights to see. These are just a few of the reasons why Australia’s real estate market continues to attract both local and international interest.

Thus, when planning to rent in Australia, have all your documentation ready and make every effort to fast track the tenant application process. Properties can easily come off the market as more people are looking for places to rent.

Three tips on becoming a more successful real estate agent

Three tips on becoming a more successful real estate agent

As a real estate specialist isn’t simply to offer or purchase a home for your customers, however, to likewise give quality information and experience that relates to the business. There are numerous classes that can separate you from your immediate rivalry, as you pick up validity for being the territory’s land master. Execute these three tips to end up a useful real estate operator and expansion your upper hand:

1. Have an abundance of local knowledge

Numerous purchasers and vendors are searching for a real estate virtual assistant that offers more than only a useful reputation. Truth be told, you can emerge from different operators by highlighting your insight about neighbourhoods. At the point when a customer is hoping to purchase or offer their home, they need a land operator that is acquainted with the range to guarantee ideal results. Expand your nearby information, and increase that upper hand.

2. Have strong communication skills

Nobody needs a real estate specialist who’s hard to get tightly to. Continuously decide every customer’s favoured technique for correspondence and also the recurrence they seek – and focus on it. Purchasers and merchants need a land specialist that they can believe, one that will be immediate and let them know the genuine actualities about their circumstance. Impeccable the ability to be straightforward and careful about everything from the deal cost to timing, and advanced entirely through the purchasing procedure.

3. Have connections

All of the top real estate operators have a considerable rundown of associations, whether it’s a review of potential purchasers or other land specialists in the range that they can work with. Begin systems administration to wind up more fruitful inside the business. You additionally need to hone up on your association abilities, which will permit you to be more productive and brief when speaking with your customers.

Turning into a fruitful real estate specialist is as simple as having these three standards. Devote yourself to your clients and to giving astonishing administrations, and the achievement will take after.

How to increase your earnings without selling more homes

How to increase your earnings without selling more homes?

Some may assert that the present subsidence is behind such small numbers, yet as a general rule, they’re not that different today than they were five, 10, or 15 years prior. Tragically, the pay levels as depicted above have dependably been around.

Here are four tips for expanding your yearly pay throughout the following 12 months:

Plan Ahead

plan earnings increase

Tragically, numerous land geniuses enter the business with no arrangement. Most exceedingly dangerous yet, most experienced specialists I know have no arrangement! In the wake of contributing hundreds (and here and there thousands) of dollars, significant time, and a tiring examination, numerous newcomers wind up with a land firm that has no arrangement for the following 30, 60, or 90 days.

A strategy for success is vital in the real estate. Without a stable arrangement, you’ll likely wind up wasting your time.

Take Action

take actions for better earnings

At the point when fabricating your activity arrangement, utilize a layout and run down every one of the things that you plan to accomplish for each new posting you take. One great approach to fabricate activity arrangements is to duplicate or print out three or four schedule pages and decide when and how frequently you might want to speak with your customers. What promoting tries do you have to execute through the span of the assertion? Pretty much as you need a “marketable strategy” for your business, each new posting and each new purchaser you go up against necessities a different commercial strategy.

Work Your Sphere

work your sphere

As per a few pieces of information, according to For Sale By Owner, 57 percent of first-time home purchasers discovered their land operator through the proposal of a companion, relative, or collaborator. Thirty-nine percent of all shoppers and vendors said they found their specialist through this procedure.

If this information does not fortify the way that you require loved one’s individuals prescribing your administrations, then please rehash those insights above. Working your authoritative reach is one of the best things a land ace can do consistently. Send cards and letters every month, make telephone calls, and, if the open door emerges, make a trip and make an individual visit.


prospect homes

Prospecting is the soul of a striking deals vocation: Without new business, you’ll, in the end, leave the business. Make it a point to set objectives on what sorts of prospecting you’ll accomplish for the day, week, or month. Monitor your calendar and figure out where you’re squandering time, and roll out any essential improvements to achieve your prospecting objectives. Likewise, make sure to record your prospecting goals where you can see them and be helped to remember your jobs needing to be done.

The way to expanding your wage as a land proficient is to stay industrious and do the right things. When you have a firm composed strategy for success, set objectives, prospect day by day, and have a decent state of mind, you’re sure to succeed.

Four reasons to hire virtual assistants to help you grow

Four reasons to hire virtual assistants to help you grow

The thought is that, regardless of the fact that you are a decent, or even fabulous land specialist, there is a point where you realize that you should contract some extra capability.

In all actuality, you can’t be your particular collaborator, and until you get one, you are one. There a few advantages to utilizing a land virtual partner.

1. They are less costly

Since they’re not a piece of your onboard staff, you aren’t in charge of their expenses and protection. Additionally, in the following condition of work end, you won’t need to manage the unemployment protection strategy.

2. Administrative work

This is the typical stuff. Organizing exchanges, dealing with the printed material, embeddings data into the Multiple Listing Service and causing with the agreement to close system. This additionally incorporates database administration, information stockpiling, information look, alongside point by point provides details regarding the work done.

3. Advertising support

A virtual colleague can help you with overhauling your online networking circles, making flyers, recordings, different layouts, whatever you have to advance your work. Whatever it is that constitutes were conveying another regard for your sites, a virtual right hand can do it. Regardless of how tedious the work is, they can deal with it. This likewise incorporates telemarketing. Most land specialists are moderately hesitant with regards to reaching their leads. A virtual colleague can help you by making the initial few calls, permitting you to take part in later when the ground is not all that icy.

4. Sales support

This is the dubious part. Making a framework that will keep customers educated and agreeable with a specific end goal to bring home the bacon is the hardest part of the occupation. A not too wrong specialist can oversee three or 4 contacts, yet that is insufficient. A few years back, the National Association of Realtors distributed a measurement which expressed that 80 percent of all deals are made between the fifth and the twelfth contact. Utilizing a supposed inside deals right hand can help you transform your leads into settled negotiations.

While hiring, you ought to partition the assigned work to numerous virtual colleagues, in situations when the workload could be a lot for only one virtual associate. Along these lines you can better adjust the work, they’re doing with the rate you’re paying.

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